Just Booked Our Grand Gathering!!!

[kristenrice]

Dad has been planning this trip for 5 years and we were finally able to make the reservations today! My parents are treating the family (3 kids/spouses and 6, soon to be 7, grandchildren) to a weeklong trip to WDW, staying at OKW. They are paying for nearly everything...rooms, tickets, airfare and food.

We are DVC members and dad "rented" points (which were actually transfered into our account) so that we could reserve the 5 weeknights of our trip. For the weekend nights, he's paying cash.

I called Member Services today with Dad standing by. Our phone call took just shy of 2 hours to complete everything. The CM, Calvin, was so patient and helpful. We had a complicated reservation...

...first night on cash, (2) 2BR units, each with 7-8 people on the reservation...
...second night on points, same (2) 2BR's plus the Deluxe Dining Plan...
...third-sixth nights on points, same (2)2BR's...no dining plans...
...seventh night...couldn't book it yet because we are outside of 11 months and we are paying cash for that night.

The poor guy had to create six different reservations (all booked under one confirmation number) and manually input everyone's names and ages. Then, he made the mistake of asking if we have any special celebrations...

...Mom and Dad's 40th Anniversary...
...Nephew's (the ONLY grandson) birthday...
...Niece's birthday...
...My daughter's birthday (same day as my niece's)
...SiL's birthday...
...and 4 children and 1 adult will be making their first visit.

He input ALL of the celebrations on EACH segment of our reservation. Then he put us on hold for about 10 minutes...

When he came back, he profusely apologized...apparently, the system DELETED all of the celebration information on each reservation...but he got it fixed.

Dad was super-excited because he had budgeted about $810 per night for each of the 2BR's that he's reserving on cash. His jaw hit the floor when the CM told us that the rooms were available with the DVC member discount. The total for each room came to "only" $605 per night. Dad was elated because he realized that the $800 he saved would almost completely cover the DxDDP for the one night.

After our reservation was complete, the CM transferred us to the Grand Gatherings advisor and we registered as a Grand Gathering. This took almost 30 minutes because she had to "review" the reservation and create a "database" for us, manually adding everyone's names and ages again.

So, we are now officially booked! The next steps are to add the last night on cash (I'll be calling on Saturday to do that), add the DxDDP to the second night of the trip (for some reason, the computer wouldn't let him do it today) and then book Magical Express. Oh, and then the fun part....DINING ADR's

[dwkay8]

Woohoo! Now you can check part 1 one of your list and get to the fun part. That'll be a big group, but OKW is a good place for it. Hope you all have an amazing time!

[chipndale]

Congratulations! It sounds like you are going to have a fantastic trip! Hope you are able to get the dining ressies that you want.

[kristenrice]

Well, minor snafu with our plans...

Disney has eliminated the segmenting so we can no longer add the dining plan to only one night. Since they also eliminated the Grand Gathering events, we really have no need to do a DP anymore. We will have a TiW card to use towards our group meal. I have been advised that we will be able to split the bill and put 10 people on one bill (to use the TiW discount) and the rest on a second bill. This will be a lot cheaper than adding the DxDDP.

I'm leaving in 22 days to take DSiL on her "research trip". It will be just the two of us and it will be her first trip EVER to WDW. I was hoping to bring along my sister too, since it is us ladies that will need to do all the planning for our families, but she is quite pregnant (due November 5) and so she is unable to travel. She has been there before, but not since 1988!

Getting excited....

[dwkay8]

I didn't realize they were retroactively not allowing segmenting. Guess I need to catch up on my DVC gossip

TIW is a good backup. Then you can do and eat whatever you want!

Less than a month out...you're going to be there before you know it!

[kristenrice]

I didn't realize they were retroactively not allowing segmenting. Guess I need to catch up on my DVC gossip

I think this is why they were unable to add the DxDDP earlier when we tried to add it. They are honoring the ones that were already in place, but now, the only way to "segment" is to actually separate your reservations. If you want to switch rooms or resorts, you can still segment. Since we need to *guarantee* that we won't need to move, we are not going to take the chance.

We have a lot of options for where to have our group dinner. I would like to do Boma. It is my favorite restaurant plus it would let everyone see our other "home". My dad was thinking about doing dinner at CRT, but we found out that they absolutely cannot seat all 15 of us together. I had a great conversation with a DVC CM who used to work in the dining division. She gave me a list of some restaurants that would be able to accomodate our group. One of the ones she suggested was 1900 Park Fare. I've only eated breakfast there (twice) so I don't really know how dinner is. How does it stack up against Chef Mickey's?

Here's a thought that dad and I are tossing around...

We are staying 7 nights (Sat-Fri) and dad bought 6-day park hoppers for everyone. We aren't really planning on going to a park on arrival day because we have no idea when we will arrive. If we have the time or inclination, dad said he will pay the extra $$$ to add a day. So, on arrival day, we thought we'd try the "monorail tour". Here's the plan...
...take the bus from OKW to Epcot...
...ride the monorail from Epcot to the TTC...
...take the resort monorail to either the GF for dinner at 1900 PF or the Contemporary for dinner at Chef Mickey's...
...head to the MK and catch the bus there back to OKW, or maybe enjoy the MK if it is open late (this will be a Saturday in June!)

We're also thinking about doing a group breakfast at Olivia's on our departure day. Again, we don't have our flights yet so we have no idea what schedule we are dealing with. Unfortunately, we may be driving to Detroit (instead of GR) to fly direct so after the 2.5 hour flight, we will still be facing a 2.5 hour drive home. That means that we will have a fairly early DME pickup so breakfast might not happen.

Sorry this post got so lengthy...talking about the June trip is taking my mind off of my October trip. I am in limbo....too early to pack...too late to do anything else...just sitting here passing the time and counting the days!